Fayetteville Policies and Procedures  700.2 

Accident and Injury Reporting

Purpose

Improve safety by establishing a policy and process for collecting information on accidental injuries and vehicular accidents, determining accident conditions, and making and implementing appropriate and feasible recommendations.

Policy:

Employees (including students who are employed by the University) accidentally injured while acting within the course and scope of their employment shall submit a written report concerning the accident to the Office of Environmental Health & Safety within five business days of the accident unless the injury prevents compliance within this timeframe, in which event the employee shall submit the report as soon as practicable. Other individuals who are accidentally injured on University property or while participating in a University sponsored event may submit a written report concerning the accident to the Office of Environmental Health & Safety. In addition, employees who operate a University owned vehicle that is involved in an accident shall submit a written report concerning the accident to the Office of Environmental Health & Safety within five business days of the accident unless an injury to the employee prevents compliance within this timeframe, in which event the employee shall submit the report as soon as practicable.

Any event involving workplace injuries must also be reported directly to Risk Management by following the appropriate procedure for filing workers’ compensation claims.

Within 15 calendar days after submission of any accident report, an accident investigation report will be submitted to the Office of Environmental Health & Safety.

Procedure

Employees:

  • "Employees" include students who are employed by the University.
  • Employees accidently injured while acting within the course and scope of their employment shall submit an "Accident/Injury Report" to EH&S within five business days of the accident unless the injury prevents compliance within this timeframe, in which event the employee shall submit the report as soon as practicable. EH&S will forward a copy to the appropriate department chair/director or division.
  • Employees who operate a University owned vehicle that is involved in an accident shall submit a written report concerning the accident to the Office of Environmental Health & Safety within five business days of the accident unless an injury to the employee prevents compliance within this timeframe, in which event the employee shall submit the report as soon as practicable. EH&S will forward a copy to the appropriate department chair/director or division.
  • If an injury resulted while performing employment duties for the University, the employee must also contact Risk Management as soon as possible by following the appropriate procedure for filing workers’ compensation claims.

Students:

  • Students who are accidentally injured on University property or while participating in a University sponsored event may submit an “Accident/Injury Report” concerning the accident to the Office of Environmental Health & Safety. EH&S will forward a copy to the appropriate department chair/director or division.
  • If, however, a student is employed by the University and is accidently injured while acting within the course and scope of his or her employment with the University, then the student shall submit an "Accident/Injury Report" to EH&S within five business days of the accident unless the injury prevents compliance within this timeframe, in which event the student shall submit the report as soon as practicable. EH&S will forward a copy to the appropriate department chair/director or division.

Other Individuals:

  • Other individuals who are accidentally injured on University property or while participating in a University sponsored event may submit an “Accident/Injury Report” report concerning the accident to the Office of Environmental Health & Safety.

Department Chair/Director or Division:

  • Assign a representative to coordinate with EH&S to investigate the accident/injury and complete/submit an “Accident/Injury Investigation Report” to EH&S.
  • Support the implementation of any recommendations identified in the completed “Accident/Injury Investigation Report”.

Office of Environmental Health & Safety (EH&S):

  • Provide technical support and guidance as requested to complete "Accident/Injury Reports” and “Accident/Injury Investigation Reports”.
  • Collect accident/injury data and identify accident conditions to determine if any recommendations are applicable to processes, systems, tools or the physical environment.
  • Notify the applicable department chair/director or division of any recommendations.

University Risk & Property Management, University of Arkansas Police Department, and Pat Walker Health Center:

  • When an individual reports that he or she has been accidentally injured, University Risk & Property Management, University of Arkansas Police Department, and Pat Walker Health Center should, as practicable, inform the individual of this policy.

Approved June 13, 2018