Fayetteville Policies and Procedures



Policy Title Date Department Keywords
101.0 Board of Trustees Meeting Dates 2017/06/06 VCFA VC Finance & Administration
102.0 Board of Trustees - University of Arkansas 2017/06/06 VCFA VC Finance & Administration
200.1 Computing Resources Use and Allocation 2011/02/01 UITS University Information Technology Services
201.0 Code of Computing Practices 2011/02/01 UITS University Information Technology Services
202.0 IT Services Supported Software 2011/03/01 UITS University Information Technology Services
203.0 University Development 2014/07/28 UDEV University Development
203.1 Disability Accommodation 2014/09/09 OEOC Office of Equal Opportunity & Compliance
204.0 Disabled Persons Van Service 2012/07/11 AVCB Assoc. VC for Business Affairs
204.1 Diverse Recruiting 2012/11/07 VCDC Vice Chancellor for Diversity
205.0 Emergency Notification Systems 2015/10/12 UAPD UAPD
205.1 Employee Spouse/Dependent Tuition Waiver Expense Allocation 2010/04/06 AVCF Assoc. VC for Financial Affairs
206.0 Spending Rate Policy: University Held Endowed Funds in the Unit Trust Pool 2010/02/25 AVCF Assoc. VC for Financial Affairs
207.0 Freedom of Information 2014/07/09 UREL University Relations
208.0 Graphic Identity 2015/02/20 UREL University Relations
209.0 Hazardous Materials/Dangerous Goods Shipping and Transportation 2013/08/30 FAMA FAMA
210.0 Inclement Weather Policy 2014/11/06 VCFA Inclement weather, compensation, emergency VC Finance & Administration
211.0 Weather Emergency Procedure 2014/10/20 VCFA weather, emergency, communication VC Finance & Administration
212.0 Legal Services Charges 1989/05/03 SGLC General Council
213.0 Memorandum of Agreement between Campuses of the University 1998/11/01 AVCB Assoc. VC for Business Affairs
213.1 Policy for Naming Opportunities 2017/04/26 VCAD VC Academic Development
213.2 Permission to Print Publications for External Use 2009/06/01 UREL University Relations
214.0 National Development Council By-Laws 1998/11/01 UDEV University Development
214.1 Non-Discrimination 2014/08/12 OEOC Office of Equal Opportunity & Compliance
215.0 Official Functions Policy 1998/11/01 VCFA VC Finance & Administration
215.1 Policy Development – Fayetteville Policies and Procedures 2009/10/22 VCFA VC Finance & Administration
216.0 Program Listings and Codes 1998/11/01 REGR Registrar
216.1 Public Art Advisory Committee (PAAC) 2013/05/07 VCAD VC Academic Development
217.0 Public Information and Media Relations 2008/03/01 UREL University Relations
217.1 Protection of Minors on Campus 2013/12/19 VCAC VC Academic Affairs
218.0 Retention of Records 1998/11/01 VCFA VC Finance & Administration
219.0 University Response Team 1998/11/01 UAPD UAPD
219.2 Sex Offender Notification Regarding the Campus Community; Residential Restrictions for Registered Sex Offenders 2014/05/20 UAPD UAPD
220.0 Signature Authority Delegation for University Documents 2009/05/12 VCFA VC Finance & Administration
221.0 Solicitation Programs 2002/08/01 UDEV University Development
221.1 Sponsorship Acknowledgement on Web Sites 2012/02/15 UREL University Relations
222.0 University of Arkansas Foundation, Inc. By-Laws 1998/11/01 VCAD VC Academic Development
222.1 University of Arkansas Foundation Expenditure Guidelines 2014/11/21 VCAD VC Academic Development
222.3 University of Arkansas Foundation and Razorback Foundation Equipment Purchases 1992/01/30 VCAD VC Academic Development
223.0 UARKnet Organization 2009/09/01 UITS University Information Technology Services
224.0 Weapons Policy 1994/04/01 UAPD UAPD
225.0 University Web Sites and Online Communications 2009/05/11 UREL University Relations
225.1 University Website Privacy 2015/02/23 UREL University Relations
226.0 University of Arkansas Roles and Responsibilities for Financial Administration of Sponsored Programs 2016/06/01 AVCF Assoc. VC for Financial Affairs
227.0 Determining Philanthropic Gifts versus Sponsored Grants 2015/12/09 UDEV University Development
301.0 Abatement Procedure for Uncollectible Accounts Receivable 2017/06/28 AVCF Assoc. VC for Financial Affairs
301.1 Agency Funds 2016/06/01 AVCF Assoc. VC for Financial Affairs
301.2 Accounts Receivable System (ARS) 2013/07/01 AVCF Assoc. VC for Financial Affairs
302.0 Airplane Usage Costs--University Airplanes 2016/07/01 ATHL Men's Athletics
302.1 Non-University Owned Aircraft 2011/11/01 ATHL Men's Athletics
303.0 Bankruptcy 1999/01/01 SGLC General Council
304.0 Bank Account and Other Financial Institution Signature Authorization 2015/09/28 AVCF Assoc. VC for Financial Affairs
305.0 Bond Payments 2016/06/01 AVCF Assoc. VC for Financial Affairs
305.1 Capitalization of Intangible Assets 2010/08/20 AVCF Assoc. VC for Financial Affairs
305.2 Capitalization Thresholds for Buildings/Facilities and Other Improvements/Infrastructure 2002/08/14 AVCF Assoc. VC for Financial Affairs
305.3 Carry Forward at Year End 2011/01/28 VCFA VC Finance & Administration
306.0 Cash Handling Procedures 2017/07/14 AVCF Assoc. VC for Financial Affairs
306.1 Cellular Communications 2014/09/08 AVCB Assoc. VC for Business Affairs
307.0 Collateralization Guidelines 2014/06/06 AVCF Assoc. VC for Financial Affairs
308.0 Use of University Resources in Competition with Private Sector 1990/03/28 AVCB Assoc. VC for Business Affairs
309.0 Payment Card Processing 2015/05/27 AVCF Assoc. VC for Financial Affairs
309.1 Payment Card Security 2015/05/27 AVCF Assoc. VC for Financial Affairs
309.2 Payment Card Incident Response 2015/05/27 AVCF Assoc. VC for Financial Affairs
309.3 Payment Card Policies Glossary 2015/05/27 AVCF Assoc. VC for Financial Affairs
309.4 Data Classification 2011/01/01 UITS University Information Technology Services
309.5 Data Management, Use and Protection 2011/04/01 UITS University Information Technology Services
309.6 Acquisition of Enterprise Systems 2012/10/10 UITS University Information Technology Services
310.0 Cut-Off Dates for Fiscal Year Accounting 2008/01/03 AVCF Assoc. VC for Financial Affairs
310.1 Direct Cost Policy 2016/06/01 AVCF Assoc. VC for Financial Affairs
311.0 Departmental Deposits 2017/07/14 AVCF Assoc. VC for Financial Affairs
311.1 Expense Transfers Related to Sponsored Activities 2011/01/28 AVCF Assoc. VC for Financial Affairs
312.0 Independent Contractors vs. Employee Relationship 1989/01/28 AVCB Assoc. VC for Business Affairs
312.1 Implementation of State of Arkansas 1,500 Hour Rule for Extra Help Employees - Limitation of 1,250 Hours for Fayetteville Campus 2015/07/27 HMRS Human Resources
312.2 Imprest Funds 2016/06/01 AVCF Assoc. VC for Financial Affairs
313.0 Installment Payment Plan for Tuition and Fees 2016/06/01 AVCF Assoc. VC for Financial Affairs
313.1 Internet Access—University Payment for Off-Campus Locations 2003/04/01 AVCB Assoc. VC for Business Affairs
313.2 Inventory/Equipment Capitalization Thresholds 2012/12/06 AVCF Assoc. VC for Financial Affairs
313.3 University Equipment 2017/06/28 AVCF Assoc. VC for Financial Affairs
313.4 Property Accountability 2012/08/01 AVCF Assoc. VC for Financial Affairs
313.5 Identity Theft Prevention Program (Red Flag Detection and Response) 2010/08/23 AVCF Assoc. VC for Financial Affairs
314.0 Investment Policy – Operating Funds 2015/09/17 AVCF Assoc. VC for Financial Affairs
315.0 Investments - Donated Stock and Other Marketable Securities 1997/05/01 AVCF Assoc. VC for Financial Affairs
317.0 Lab Breakage Fees 1997/08/01 VCAC VC Academic Affairs
317.1 Lobbying Activity, Certification and Reporting Related to Federal Grants, Contracts, and Cooperative Agreements 2014/12/04 GOVR Government Relations
318.0 Meter Mail Guidelines and U.S. Postal Regulations 2010/12/01 MAIL Mailing Services
318.1 Campus Mail Information 2010/12/01 MAIL Mailing Services
318.2 Out of Budget Cycle Base Salary Increases Policy Title 2014/07/24 HMRS Human Resources
319.1 Outstanding Checks 2016/06/01 AVCF Assoc. VC for Financial Affairs
320.0 Parking & Traffic Fees 2017/05/24 AVCB Assoc. VC for Business Affairs
320.1 Parking, Charter Bus, and Bus Stop Use for On-Campus Events 2016/09/26 AVCB Assoc. VC for Business Affairs
321.0 Undeliverable Paychecks and Final Compensation 2016/02/01 HMRS Human Resources
321.1 Payroll Check Fee for Lost Check 2015/10/23 HMRS Human Resources
322.0 Payroll Deadlines 1998/11/01 HMRS Human Resources
322.1 Payroll Deductions 2003/11/05 HMRS Human Resources
323.0 Direct Deposit of Pay 2016/01/11 HMRS Human Resources
323.1 Pre-Payment and Deferred Payment Policy 2004/05/05 AVCB Assoc. VC for Business Affairs
323.2 Prizes and Awards 2017/06/28 AVCF Assoc. VC for Financial Affairs
324.0 Professional/Consultant Services (PCS) 2014/04/01 AVCB Assoc. VC for Business Affairs
324.1 Property Transfer—Sponsored Projects 2002/06/25 RSSP Research & Sponsored Programs
325.0 Materials for Media Dissemination, Campus Publications and Mass E-Mail 2010/01/22 UREL University Relations
326.0 Retired Faculty Budgeting Process 1999/01/01 VCAC VC Academic Affairs
327.0 Returned Payments 2016/03/23 AVCF Assoc. VC for Financial Affairs
329.0 Salary Overpayments 1999/05/11 HMRS Human Resources
329.1 Salary Overpayments—Guidelines on Invoicing 2003/03/11 HMRS Human Resources
329.2 Sponsored Programs – Financial Responsibility 2006/12/19 AVCF Assoc. VC for Financial Affairs
330.0 Refunds/Credits for Dropping Classes 2017/05/22 AVCF Assoc. VC for Financial Affairs
330.1 Transaction Approval 2015/07/01 AVCF Assoc. VC for Financial Affairs
331.0 Transit and Parking Charter Operations 2015/07/01 AVCB Assoc. VC for Business Affairs
332.0 Travel Advances 2007/05/01 AVCB Assoc. VC for Business Affairs
332.1 Agent Advance 2017/03/08 AVCF Assoc. VC for Financial Affairs
332.3 Travel Administrators 2005/01/01 AVCB Assoc. VC for Business Affairs
332.4 Travel for Students Representing the University of Arkansas 2011/08/17 SADE Dean of Students
333.0 Use of the University’s Employer Identification Number (EIN) 2017/04/04 AVCF Assoc. VC for Financial Affairs
333.1 Indirect Cost Recovery Distribution 2015/07/01 VPRS Vice Provost - Research
401.0 Advertising of University Positions 2015/09/28 HMRS Human Resources
402.1 Background Checks and Substance Abuse Testing 2017/09/01 HMRS Human Resources
403.0 Budget Adjustments for Vacant Classified Positions 1998/11/01 AVCF Assoc. VC for Financial Affairs
403.1 Compensatory Time 2003/02/12 HMRS Human Resources
404.0 Conflict of Interest and Conflict of Commitment, Including Outside Activity 2017/01/12 VPRS Vice Provost - Research
404.1 Critical Incident Stress Debriefing (CISD) 2001/07/01 UAPD UAPD
404.2 Employee Assistance Program (EAP) 2001/01/30 HMRS Human Resources
404.3 Effort Certification 2014/07/22 AVCF Assoc. VC for Financial Affairs
405.0 Tickets - Employee Discount for Athletic Tickets 2010/11/01 HMRS Human Resources
405.1 Employing Nonresident Alien Faculty and Staff 2009/01/07 HMRS Human Resources
405.2 Flexible Work Schedules 2008/08/06 HMRS Human Resources
406.0 Personal Use of University Equipment/Services 2002/09/01 AVCB Assoc. VC for Business Affairs
406.1 Evacuation of Buildings 2002/08/21 UAPD UAPD
407.0 Extra Compensation Policy 2015/07/01 HMRS Human Resources
407.1 Unit Pay Policy 2011/09/19 HMRS Human Resources
408.1 Guidelines on Taxable Fringe Benefits 1999/09/01 HMRS Human Resources
409.0 Half-Time Status for Graduate Students 1997/06/01 VCAC VC Academic Affairs
409.2 2017-2018 Holiday Schedule 2017/04/26 VCFA VC Finance & Administration
409.3 Keys for University Buildings and Rooms 2015/04/07 FAMA FAMA
409.4 Use of Leave at the Birth or Adoption of a Child or Placement of a Child for Foster Care 2006/06/28 HMRS Human Resources
409.5 Leave Use for Influenza-like Symptoms or Illness (including, but not limited to, H1N1 Flu) 2013/07/23 HMRS Human Resources
409.6 Supervisor Responsibilities During a Pandemic 2009/09/21 HMRS Human Resources
410.1 Licenses and Certifications—University Payment 2003/02/12 AVCB Assoc. VC for Business Affairs
410.2 Notification Procedures in Case of Breach of Privacy 2006/06/14 HMRS Human Resources
411.0 Line Item Salary Maximum 2009/09/28 VCFA VC Finance & Administration
411.1 Moving Expenses 2015/06/30 VCFA VC Finance & Administration
411.2 Performance Evaluation 2001/05/23 HMRS Human Resources
411.3 Permanent Residence for Nonresident Alien Employees 2008/08/06 HMRS Human Resources
411.4 Nursing Support for Working Mothers (Ark. Code Ann. § 11-5-116, 29 U.S.C.A. § 207 (r)(1)) 2012/01/01 HMRS Human Resources
412.0 Retiree Status 2010/11/03 HMRS Human Resources
412.1 Social Security Numbers - Nonresident Alien Employees 2008/08/06 HMRS Human Resources
412.2 Taxation of Nonresident Alien Employees, Students and Visitors 2008/08/06 HMRS Human Resources
412.3 Telecommuting 2014/03/17 HMRS Human Resources
413.0 Vehicle Safety Belt Policy 1999/02/09 FAMA FAMA
414.0 Policy on Wearing Uniforms – Facilities Management 1990/01/12 FAMA FAMA
416.0 Campus Violence Policy and Procedures 2017/02/06 UAPD UAPD
417.0 Staff Participation in Diversity Programs 2010/08/31 HMRS Human Resources
418.1 Sexual Assault and Sexual Harassment 2017/01/12 OEOC Office of Equal Opportunity & Compliance
419.0 Faculty Modified Work Assignment for Maternity and Paternity 2012/10/31 HMRS Human Resources
419.1 Non-Classified Staff Modified Work Assignment for Maternity and Paternity 2012/10/31 HMRS Human Resources
420.0 Employee Educational Development Incentive 2017/06/09 HMRS Human Resources
502.0 Death or Serious Injury or Illness of a University Employee or Student: Notification and Response Guidelines 1999/01/01 VPSA Vice Provost for Student Affairs
503.0 Semester Deadline for Distribution of Internal Financial Aid 1999/04/01 STFA Student Financial Aid
503.1 Financial Aid Disbursement 2016/06/01 AVCF Assoc. VC for Financial Affairs
504.0 Fraternities and Sororities on Campus 2014/11/24 VPSA Vice Provost for Student Affairs
504.2 Student or Student’s Spouse Called Into Military Service 2016/03/23 AVCF Assoc. VC for Financial Affairs
504.3 National Guard Tuition Benefits 2016/03/23 AVCF Assoc. VC for Financial Affairs
504.4 Missing Students 2009/09/23 VPSA Vice Provost for Student Affairs
505.0 Registration: Withholding of Registration Privileges, Transcripts and Diplomas (HOLDS) 2016/03/23 AVCF Assoc. VC for Financial Affairs
506.0 Residence Status for Fee Purposes 1999/07/16 EMSP Enrollment Services
507.0 Room and Board Rates 2017/05/24 VPSA Vice Provost for Student Affairs
508.0 ROTC Scholarship Agreement 1989/02/20 VCAC VC Academic Affairs
509.1 Student Hourly Employees 2003/07/31 HMRS Human Resources
509.2 Scholarship Criteria, Evaluation and Records Policy 2014/11/06 VCAC VC Academic Affairs
511.0 Tuition 2017/05/24 VCFA VC Finance & Administration
511.1 Student Fees 2017/05/24 VCFA VC Finance & Administration
512.0 Tuition Waiver Employment Benefit 2017/05/01 AVCF Assoc. VC for Financial Affairs
513.0 Tuition and Registration Fees for Students Participating in Sponsored Projects 2010/08/23 AVCF Assoc. VC for Financial Affairs
514.0 Fees for Credit Offerings with Off-campus Experiences 2017/02/10 VCFA VC Finance & Administration
515.0 Tuition or Registration Fees Waivers for Students Sixty Years of Age or Older 2016/06/01 EMSP Enrollment Services
516.0 Non-Resident Tuition Scholarship for Students with $4,000 or More University-Based Scholarship(s) 2017/06/15 EMSP Enrollment Services
517.0 University Programs Operations 1997/03/01 VPSA Vice Provost for Student Affairs
518.0 Tuition and Fee Adjustment Policy for Official Withdrawal 2017/05/22 AVCF Assoc. VC for Financial Affairs
700.5 Alcohol Policy for University Special Events 2016/10/31 VCAD VC Academic Development
701.0 Animal Care and Use 2014/10/13 RSSP Research & Sponsored Programs
702.0 Bomb Threat Policy 1997/01/01 UAPD UAPD
702.1 Building Executives - Duties and Responsibilities 2011/05/12 VCFA VC Finance & Administration
702.2 Building Security – After Hours 2002/08/19 UAPD UAPD
703.0 Campus Roads, Streets and Parking 2007/07/01 FAMA FAMA
704.1 Construction and Renovation Project Support Services Cost 2003/01/27 FAMA FAMA
705.0 Construction--Time Allowances for Initiation of Construction 2016/07/01 FAMA FAMA
705.1 Construction-Project Cost Estimating Guideline 2003/12/04 FAMA FAMA
706.0 Construction Change Directives 2016/07/01 FAMA FAMA
707.0 Construction Change Order Proposals 2016/07/01 FAMA FAMA
708.0 Use of University Facilities and Outdoor Space 2015/08/19 FAMA FAMA
709.0 Fiber Optic Cable Management 2009/09/01 UITS University Information Technology Services
710.0 Flag Protocol Policy 2002/03/01 FAMA FAMA
710.1 Heating, Ventilation and Air Conditioning (HVAC) Switching 2000/01/10 FAMA FAMA
711.0 Commemorating Landscape Gifts 2003/07/01 FAMA FAMA
711.1 Mechanical/Electrical/Boiler Room Usage 2006/01/06 FAMA FAMA
712.0 Method of Financing Form – Processing Procedure 2009/09/02 AVCF Assoc. VC for Financial Affairs
714.0 Facilities Management Project Cost Estimates 1998/11/01 FAMA FAMA
715.0 Facilities Management Maintenance Responsibilities 2015/09/17 FAMA FAMA
716.0 Plant Funds Requisitions 1998/11/03 AVCF Assoc. VC for Financial Affairs
717.0 Portable Buildings on Campus 2016/07/01 FAMA FAMA
718.0 Prohibition of Pets on Campus 2001/03/06 FAMA FAMA
718.1 Public Water System Cooperative Compliance Agreement 2004/09/17 FAMA FAMA
718.2 Building Razings 2000/09/12 VCFA VC Finance & Administration
719.0 Guidelines for Real Estate Transactions 2002/09/01 AVCB Assoc. VC for Business Affairs
720.0 Real Estate Donations to the University and the UA Foundation 1991/11/25 VCAD VC Academic Development
721.0 Recycling Program 2002/03/01 FAMA FAMA
721.1 Security for On-Campus Events 2001/09/07 UAPD UAPD
722.0 Use of In-Line Skates, Roller Skates and Skateboards 2016/01/11 UAPD UAPD
723.0 Exterior Signs and Publicity on Campus 2015/09/23 FAMA FAMA
724.0 Smoking Policy/Tobacco Use Policy 2010/08/01 VCFA VC Finance & Administration
726.0 Space Standards Guidelines 1993/05/13 FAMA FAMA
727.0 Telephone Use 2002/05/01 AVCB Assoc. VC for Business Affairs
727.1 Timely Warnings 2008/02/01 UAPD UAPD
727.2 Toxic Substances Use on Campus 2012/05/01 VPRS Vice Provost - Research
728.0 Campus Trees, Removal and Replacement 2002/03/01 FAMA FAMA
729.0 UARKnet Connection 2009/09/01 UITS University Information Technology Services
730.0 Vegetation Management Policy 2002/03/01 FAMA FAMA
731.0 Vehicles on Campus Sidewalks and Grounds 2016/04/20 FAMA FAMA
732.0 Workplace: Presence of Children, Other Family Members, or Friends 2003/02/15 HMRS Human Resources
801.0 Athletic Department Sports Camp Telephone Use 1992/06/03 ATHL Men's Athletics
802.0 Athletic Director's Official Party Policy 1996/05/01 ATHL Men's Athletics
803.0 Championship Rings and Awards Policy 1995/11/01 ATHL Men's Athletics
804.0 Sky Boxes - Complimentary Use of 1998/11/01 ATHL Men's Athletics
804.1 Tailgating and Game Day Outdoor Use Policy 2012/07/27 AVCB Assoc. VC for Business Affairs
805.0 Tickets, Complimentary for Athletic Events 1996/05/01 ATHL Men's Athletics
806.0 Tickets - Pricing for Athletic Events 1993/02/01 ATHL Men's Athletics
807.0 Travel Authorization for Athletic Teams and Other Groups 1991/10/09 ATHL Men's Athletics

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